Parent Handbook

A guide for every family joining our community

Academic Year 2026 / 27

“Christ is the key”

I.B.S Educational Complex
Asankrangwa · Amenfi West District · Western Region · Ghana

1. Welcome from the Headmaster

Dear Parent / Guardian,

Welcome to I.B.S Educational Complex — the school where we say “Christ is the key.” Whether your child is joining us in Creche or arriving fresh in JHS 1, you are entrusting us with the most precious years of their life. That is a trust we take very seriously.

This handbook explains how we work, what we ask of your family, and what you can expect of us. Read it carefully, keep it accessible, and refer to it whenever you have a question.

God bless you, and welcome to the IBS family.

The Headmaster
I.B.S Educational Complex, Asankrangwa

2. About I.B.S Educational Complex

Founded: A private Christian basic-education school serving Asankrangwa and the Amenfi West District.

What we offer: Full basic education from Creche through Junior High School Form 3 — 13 class levels in total.

Our vision: To be West Africa’s most respected Christ-centred basic-education institution.

Our mission: To equip every learner with academic excellence, strong Christian values, and the character to serve their community.

Our core values: Christ-centred living · excellence in scholarship · integrity and discipline · service to community · respect for every person · continuous improvement.

IBS is a private school registered under the Ghana Education Service. We follow the National Common Core Curriculum, the KG framework, and prepare our JHS 3 pupils for the WAEC Basic Education Certificate Examination (BECE).

3. The academic year at a glance

The academic year runs from September to July across three terms.

Exact dates for the current academic year are published in the school calendar sent home at the start of each term and posted at the school office.

4. The school day

Friday chapel: Every Friday morning devotion is a whole-school chapel service run by the School Chaplain. Parents are welcome.

5. Uniform & equipment

All pupils wear the official IBS uniform on school days.

Uniform items

• Full school uniform (green with yellow trim) — sizes P and JHS
• PE kit (green shirt, yellow shorts, socks) — worn only on PE days
• Formal shoes (black); PE shoes on PE days
• IBS-crest backpack (recommended) or plain school bag

Equipment

• Exercise books (IBS-branded set of 10 available at the school shop)
• Pencil case with pencil, eraser, ruler, sharpener; pen from Primary 4
• Water bottle (BPA-free) — refilled at school water stations
• IBS diary (issued each September for JHS pupils)

6. Academic programme

Early Years (Creche, Nursery, KG 1, KG 2)

Play-based learning aligned to the GES KG curriculum. Daily reading and phonics; strong pastoral care.

Primary (Primary 1 – 6)

Common Core curriculum: English, Mathematics, Integrated Science, Social Studies, RME, ICT, Ghanaian Language, Creative Arts, Our World Our People.

Junior High School (JHS 1 – 3)

WAEC BECE nine-subject curriculum: English, Mathematics, Integrated Science, Social Studies, RME, ICT, Ghanaian Language, BDT, French.

Homework: Every pupil records homework in their diary. Please sign it every evening (Primary and JHS).

7. Assessment & report cards

Every term we run continuous assessment plus one terminal examination. The final mark is calculated as:

Grades follow the WAEC scale:

Report cards are issued within 10 working days of the last exam.

8. Fees, payment channels & discounts

The fee structure is reviewed annually by the Board Finance Sub-committee and published before the new academic year.

Payment channels

• MoMo (recommended): Dial *170# → Pay Bill → I.B.S Educational Complex → enter your child’s pupil ID. MTN, Vodafone Cash, AirtelTigo all supported.
• Bank transfer: GCB Bank, Asankrangwa Branch (account details on your invoice). Quote your child’s pupil ID as the reference.
• Cash at the Bursar’s office: Triplicate receipt issued on the spot.
• Card: Visa and Mastercard accepted at the Bursar’s office and online.

Discounts

• 5% early-bird: for fees paid in full before the Friday of week 1.
• Sibling discount: 10% off the youngest child’s fees when three or more siblings enrol.

Payment plans

Families needing to spread fees over the term can request an instalment plan in writing from the Bursar. Approval is subject to good-standing history.

9. Attendance & punctuality

Every learner is expected to attend school every day of term.

• Arrive by 7:30 AM. Repeated late arrivals are logged.
• Absences must be reported to the class teacher before 9:00 AM.
• Extended absence (more than 3 days) requires a written letter and, where illness, a doctor’s note.
• Termly attendance is printed on every report card.

Our target: attendance of 95% or higher for every pupil, every term.

10. Positive discipline & behaviour

IBS practises positive, restorative discipline. There is no corporal punishment. Consequences are clear and proportionate, and every disciplinary action is recorded.

11. Safeguarding & child protection

Every adult on the IBS compound is responsible for the safety of every child. If your child ever tells you something worrying — or if you notice anything concerning — please tell us immediately.

• Named safeguarding lead: The Guidance Counsellor
• Deputy lead: Assistant Head (Student Affairs)
• Anonymous channel: The Suggestions form on our website
• Urgent: Call the school reception during hours; DOVVSU 191 out of hours

Every concern is acted on within 24 hours — without exception.

12. Health, sick bay & medication

• A qualified School Nurse is on site every school day.
• Sick bay is available for pupils feeling unwell — parents are called if collection is needed.
• Regular medication must be handed to the nurse with a written parent letter; never in a pupil’s bag.
• Immunisation status is checked on admission and annually.
• Symptomatic pupils are isolated and parents called for collection within one hour.

Every pupil should have an up-to-date Emergency Contact Card on file at reception.

13. School transport

IBS operates a limited school-bus service on set routes. Where a bus is used:

• Every bus is DVLA-inspected and GPS-tracked
• Drivers are vetted and refreshed annually on child safety
• A chaperone is on every route
• Pick-up and drop-off run to a published timetable

Contact the school office to enquire about routes and availability.

14. Communication with the school

We believe strong parent partnership makes a strong school. Here is how we’ll stay in touch, and how you can reach us:

Regular communications

• Monthly parent newsletter — email + WhatsApp
• Termly report card + written comment
• Termly parent-teacher meeting — one per class
• Class WhatsApp group — homework and short-notice items
• School office hours: Monday to Friday, 8:00 AM — 5:00 PM

15. Complaints & suggestions

If something is wrong, we want to know. The complaints ladder is:

1. Speak to your child’s class teacher (same week)
2. Head of Department reviews and responds (5 working days)
3. Assistant Head mediates if needed (5 working days)
4. Headmaster gives the final internal decision (10 working days)
5. Board of Governors reviews only where the process itself is questioned (30 working days)

You can also submit an anonymous suggestion or concern at ibs.aegisassetllc.com/suggest at any time. Every submission is triaged within five working days.

16. Appendices & important information

Appendix A: Contact quick-list

Appendix B: What to expect at admission

1. Complete the admission form (paper or online)
2. Attend the age-appropriate interview + assessment
3. Present birth certificate + immunisation record + previous school report
4. Pay the acceptance deposit
5. Attend the parent-orientation session
6. Purchase uniform and equipment
7. Report on the first day of term at 7:30 AM

Appendix C: Parent Code of Conduct

1. Support the school’s rules and reinforce them at home.
2. Ensure your child is punctual, uniformed and prepared for the day.
3. Attend parent-teacher meetings and read all school communications.
4. Pay fees on time or agree a written plan with the Bursar in advance.
5. Raise concerns through the correct channel — class teacher first, then HOD, then Head.
6. Address staff with respect on the compound and online. No public confrontations.
7. Never discipline another child or their parent on the compound.
8. Follow the visitor protocol: sign in at reception, wear the visitor badge.